digital workflow

promotion – special offer: iDrive – an affordable online backup system

It is tough for me to summon up sympathy for someone who wails on FB that their hard drive has failed. My advice is always simple – go to your back-up! It’s so obvious.

Hard drives fail. You need to rigorously take that into account, or else you will lose your photos … and potentially your business. It can be that devastating.

Even more devastating is complete loss of everything, with no chance of even having a hard-drive that could be rescued. Fire, hurricanes and tornadoes – all of these things can obliterate your office and home, leaving you nothing … unless you have everything backed up online. For example, as described in this article – photography workflow and back-up plans for disaster – the photographer pretty much lost everything in Hurricane Sandy, but he was okay in that all his data was backed up to the cloud. He didn’t lose his files!

There are a number of options which are easy to use, and inexpensive. Which means at this point it would be inexplicable foolishness to not have an online back-up for your images.


special offer

iDrive is one such service available – and there is a special discount for followers of the Tangents blog!

1TB of Cloud Backup + 1TB of Cloud Sync space for only $14.88 for the first year, for followers of the Tangents blog, via this discount page. (For transparency: it is an affiliate link.) The regular price of $59.50 for 1TB for one year, is discounted by 75% if you sign up through that link.

Learn more inside…


Backblaze – online backup system for your data

Backblaze is part of my back-up system which I use to ensure that data loss just isn’t going to happen. For me, it isn’t the only thing I rely on sure my data is safe.  There are a number of things I have in place for my overall workflow to make sure I don’t sadly cry when a hard drive dies on me.

I’ve posted a few times now about back-up plans for disaster …

… and Backblaze is an important part of this. And if you don’t have Backblaze, you should most definitely have something similar in place. The monthly cost is so low that it’s just plain willful stupidity to not have an online back-up system in place, and risk data loss.

Now, while I am a fan of Backblaze, there is a definite measure of self-interest in mentioning all this again now. They currently have a refer-a-friend promotion in place. If you click on this link – Backblaze – and sign up, you get a month free, and I get a month free too. I’d like that. And I am quite sure you’d also like the peace of mind knowing that your data is safer than it has ever been. Check it out … and make us both happy.


my hard drive has died – what should I do?

“What do I do right now!? I don’t know what to do!”

These were the sounds the angry woman next to me at the Apple Store counter made, while crying about her hard disc that had died.

“But it was fine this morning!” *sob sob sniff*

My sympathy was with the blue-shirted geniuses who had to take her anger with a calmness that I would’ve have been able to muster. My sympathy for her? Well, I just thought to myself, “now there is someone who doesn’t understand the concept of single point of failure.”

Back your data up, all the time. Constantly. Back it up to different devices and the cloud. A hard drive crashing should be no more than a minor annoyance. So if you’re running this risk of not having your data backed up, DO IT NOW. And get a system into place. Now. I mean, NOW!

If you don’t know how, ask someone. The tools and software aren’t expensive or difficult to implement. But if you need help, ask. In other words, if you lose data on your hard drive, you have no excuse.

Learn more inside…



off-site data storage & back-up options – File Transporter

Update (May 2015): Unfortunately the File Transporter didn’t live up to its promise. Using Finder (on a Mac), it becomes so slow to navigate within the Transporter Library, that it is rendered useless for every day access to files. You will see a lot of the spinning ball while waiting for your machine to respond.

If you lose a hard drive or computer, would you be able to bounce back with your data and images intact? If not, then we need to have a quiet conversation here. An urgent conversation. Having a solid workflow and disaster plan in place, is an essential, non-negotiable part of being a photographer.

A single point of failure – if you’re a photographer, than that’s the one thing you really, really, really need to avoid in your digital workflow. Actually, this is true for anyone who works with computers and data. Regardless of whether you just have snapshots of your kids, or whether you’re shooting as a professional photographer. If you have your images on only one device or computer, then you arere bound to be in tears some day.

A single point of failure – it’s most often your hard drive. Hard drives will crash … eventually. They will become corrupted … eventually. So if you’re working on just the one hard drive, and don’t have a system in place where you have at least one back-up, you are tendering for trouble. Costly trouble. Judging by the number of photographers desperately asking for advice on the forums and on Faceboook, it is an easy guess that most photographers do not have a consistent robust digital workflow that will allow them to neatly side-step catastrophic failure.

But a single point of failure can exist anywhere in the chain of your digital workflow. If you have your data and photos on multiple hard drives, but they are all stored in your house, then you still have a single point of failure. Theft, floods, fire, tornadoes – any of these can destroy everything in your house with surprising suddenness. This is something you need to prepare for. No excuses.

A robust digital workflow need not be complicated or difficult to set up. There are easy options that you can set up yourself without having to be qualified as a network systems engineer. Anyone can do this. The tools are there and are easy to use.

And this is why I want to discuss options for off-site back-up and storage – and this handy idea behind the Connected Data – File Transporter. The File Transporter is effectively your own private 2Tb cloud where you keep your data off-site. More details about the File Transporter on their official site.

So now you may well be wondering why I am harping on about this topic again. Here’s the background story …

Learn more inside…


wedding photography: 3 tips to speed up your editing workflow

One of the questions that came up during the Q&A at yesterday’s presentation at B&H, was how long does it take me to edit a wedding. Well, the ideal is that it takes me less than a day. During the peak wedding season around September and October, it is easy to slip behind, but that still remains my goal – to edit a wedding during the week right after the wedding took place.

There are several things motivating this idea:

  • I am more likely to get print orders from the guests at a wedding if the event is still fresh in their memory.
  • In terms of your workflow as a photographer, it is imperative that you don’t fall behind. If you don’t edit a wedding *this* week, then you’re behind because you’re shooting further events.

The best idea then is to edit the wedding in the day or two directly after. Cull, edit, upload, and then you’re done with the immediate workflow. Keep things rolling.

Here are my 3 best tips for a faster workflow. Of course, this doesn’t just relate to weddings, but also to any event where a high volume of images need to be dealt with.

Learn more inside…


a quick fix for memory leak problems with Adobe Bridge (Mac)

While I do have Lightroom and Aperture, I have a preference still for using Adobe Bridge to view (and edit) individual images or groups of images. What makes Bridge easy, is that the edits (via the .xmp files), are read by both Lightroom and Bridge.

There has been one problem that has been driving me crazy on my Mac when I use Bridge … the apparent memory leak with Bridge that eventually eats up all the Free Memory on my system. I used a program called iFreeMem to regularly free up memory on both my Macs, but the program worked less well with Mountain Lion. And when I upgraded my iMac to 16Gb of RAM, iFreeMem just didn’t work properly at all.

Then some sleuthing via Google showed me a very simple way of doing this. This is something so simple that any competent software engineer will smirk (and the Linux gurus will fall over laughing) … but I wanted to put this out there as info for photographers who use Mac and Adobe Bridge, and who have been as frustrated with this problem that Adobe refuses to fix. (Or could it be a Mac problem?)

Learn more inside…


photographers – back-up plans for disaster

A photographer’s studio in New York state, showing the damage that was caused by unexpected flooding during Hurricane Sandy. For all the damage to photo equipment and computers, no data was ultimately lost!  (Photo used with permission.)

My own family was very fortunate in that we weren’t hurt or sustained damage to our property. The worst we had to endure were the four days without power. There are so many heart-rending stories of lives lost and lives disrupted with the storm, that it just highlights how lucky most of us in the North-Eastern USA were during all this.

With the news so vividly fresh in everyone’s mind, I would like to use this moment to speak urgently to photographers … and anyone who has data that is important, whether personally or for your small business.

Learn more inside…


photography workflow – back-up plans (update)

A previous article, photography workflow – back-up plans for your main computer, dealt with two ideas:

  • safe-guarding yourself against catastrophic failure or loss of your computer
  • preparing yourself for when your hard drive crashes.

I do think the ideas there are solid – making sure you’re not vulnerable to a single point of failure in your system. The comments from others supported this and also offered a lot more advice and other possibilities. With that, I slightly adapted what I was doing:

  • my bootable clone hard drive is now a fire-proof & water-proof safe made by ioSafe
  • Backblaze as an off-site / online duplication of my files
  • Using the PackRat feature of Dropbox

With all this in place now, I think my back-up plans are very solid, especially with some extra redundancy thrown in there …

Learn more inside…


photography workflow – back-up plans for the main computer

The photograph above was shot with my iPhone while I was waiting for a corporate photo shoot to commence. The sky over lower Manhattan was grim and rainy. You can see the reflection of the fluorescent lights inside the room. This gave the city scene a Blade-Runner-esque feel. And with that, this image is perhaps suitably Apocalyptic for this topic – what are your plans for catastrophic failure of your main computer?

The idea for this article comes from a discussion with another photographer – she cringed every time I mentioned, “so what happens to your business if your house burns down and your computer is gone?” My other remark that her computer’s hard drive most likely will fail at some point, didn’t seem to lift her spirits either.

So with that, let’s look at those two points:
1. Safe-guarding yourself against catastrophic loss of your computer.
2. Preparing yourself for when your hard drive crashes.

The solutions are fortunately quite simple and elegant …

Learn more inside…


your best digital work-flow tip / your best office work-flow tip

I’m once again on a mission to get more control of office work-flow, and to streamline my digital work-flow even further. In a post much earlier this year, I described my Mac awakening, and how a few key things changed my work-flow completely and made my life easier. De-cluttering my desk then made a big difference.  Adding some pieces of technology in a more sensible way to my office too, made my life easier and allowed me to work faster.  Well, I’m again changing a few things to improve my work-flow. (More about this later perhaps).

In a kind of parallel to this, there was the recent article on the extra items in your camera bag – with some ideas on organizing your camera bag by adding some non-photography essentials. There were some contributions by readers of the Tangents blog who came up with additional suggestions. Mention was also made there of the Shoot Kit – a neat collection of the smaller essentials, all neatly packed into an accessible canvas holder. It contains safety pins and a sewing kit and headache tablets and such.  The kit, when rolled left-to-right is secured with a Velcro strip, but rolled right-to-left is easy and silent while opening. (Check the link to the shootkit for the exact details of what is included).

Tying this all together thematically with the idea of organizing your work / life / camera bag, there was a small contest, (now closed):

– post your best digital work-flow tip, and / or
– post your best office work-flow tip.

Even though the contest is closed, everyone is still invited to add their tips and ideas.

Learn more inside…